Administrator

Job Title:    Administrator  
 
Accountable to:
Department Manager  

Part Time: 18.75 hours

Location: Lambeth, London

Salary: £21,080 pro rata


Our client is a charity that supports people with learning disabilities to help achieve their dreams.

 

Responsibilities:

 

  • To support the staff, service users and management of the client by undertaking day to day administrative tasks
  • Organising the work and administrative systems of the service efficiently  
  • To provide administrative support to staff and managers of the organisation under the general direction of the line manager
  • To devise, implement and communicate administrative systems that improve the efficiency of our client 
  • To take telephone calls and pass on messages to the intended recipient
  • To provide a welcoming reception to people phoning or visiting from outside
  • To provide information and assistance professionally and pass on any queries as appropriate to the appropriate Manager
  • To type documents and prepare reports as directed using Microsoft packages such as Word, Excel and Outlook
  • To provide administrative support for relevant areas as directed by the line manager, including managing the timescales and processes
  • To organise meetings as directed, including taking notes, typing up minutes, distributing copies of minutes and general organisation of meetings (refreshments, room bookings etc) 
  • To maintain paper and electronic filing systems as directed and to ensure that data is stored appropriately and in line with data protection legislation and within their own policies and procedures
  • To work effectively with the organisations’ database to ensure that records are accurate and that information reported from the system is reliable and up to date
  • You will be required to develop administrative systems for data collection, creating accessible documents
  • To order stationary and computer consumables in conjunction with the needs of the service
  • To maintain an accurate diary system within the requirements of the organisation 
  • To conduct internet or paper research as required 
  • To ensure that the client’s Equal Opportunity Policies and Procedures are implemented and to challenge prejudice, discrimination and oppression
  • To participate in supervision meetings and training as directed 
  • To cover the main reception as required and by agreement with respective managers 
  • This job description outlines the main duties and responsibilities of the post holder, the post will include other duties and responsibilities not specified here.  It is also likely that changes will be required from time to time
     

 

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